# How can I convert small size PDF files for emailing quotes? **URL:** \ **Category:** Converting Books\ **Tags:** collections\ **Created:** [November 1, 2026, 4:57pm UTC](https://pdfbookslib.com/discussions/t/how-can-i-convert-small-size-pdf-files-for-emailing-quotes/90 "2026-11-01T16:57:12Z")\ **Posts on this page:** 10\ **Page:** 1
**Author:** ![goofy\_thunder](https://pdfbookslib.com/discussions/letter_avatar_proxy/v4/letter/g/e9c0ed/32.png) [@goofy\_thunder](https://pdfbookslib.com/discussions/u/goofy_thunder)\ **Post date:** [November 1, 2026, 4:57pm UTC](https://pdfbookslib.com/discussions/t/how-can-i-convert-small-size-pdf-files-for-emailing-quotes/90/1 "2026-11-01T16:57:12Z")
I need to email price quotes to clients, but the PDFs I export are way too large for standard attachments. How can I get them down to a smaller file size without making the text blurry? ---
**Author:** ![reid21](https://pdfbookslib.com/discussions/user_avatar/pdfbookslib.com/reid21/32/22_2.png) [@reid21](https://pdfbookslib.com/discussions/u/reid21)\ **Post date:** [November 1, 2026, 4:57pm UTC](https://pdfbookslib.com/discussions/t/how-can-i-convert-small-size-pdf-files-for-emailing-quotes/90/2 "2026-11-01T16:57:15Z")
Honestly, most of the size comes from image resolution. When you export, drop the dpi to 150 or so, text stays crisp and the file shrinks a lot. With our drawing sets I also just reprint to PDF using the standard print dialog and pick a lower quality setting. Works fine for quotes. ---
**Author:** ![finlay.wilson](https://pdfbookslib.com/discussions/user_avatar/pdfbookslib.com/finlay.wilson/32/23_2.png) [@finlay.wilson](https://pdfbookslib.com/discussions/u/finlay.wilson)\ **Post date:** [November 2, 2026, 10:51pm UTC](https://pdfbookslib.com/discussions/t/how-can-i-convert-small-size-pdf-files-for-emailing-quotes/90/3 "2026-11-02T22:51:53Z")
I had the same trouble sending treatment estimates from our clinic. What worked for me is PDFcap: 1. Open the compress tool on [pdfcap.com](http://pdfcap.com). 2. Drop your quote in to shrink it. 3. Download the result. It keeps the text perfectly sharp whilst making the file small enough for email. ---
**Author:** ![sarcastic\_sea](https://pdfbookslib.com/discussions/user_avatar/pdfbookslib.com/sarcastic_sea/32/33_2.png) [@sarcastic\_sea](https://pdfbookslib.com/discussions/u/sarcastic_sea)\ **Post date:** [November 4, 2026, 5:06am UTC](https://pdfbookslib.com/discussions/t/how-can-i-convert-small-size-pdf-files-for-emailing-quotes/90/4 "2026-11-04T05:06:54Z")
I learned the hard way with my market invoices that heavy background graphics bloat the file. Keep your templates plain white and avoid dropping in massive colour logos. When saving from standard software like Word, just choose the export option to minimise size for online publishing. Your text will stay perfectly crisp but the document will actually attach to a normal email. ---
**Author:** ![SneakySteel](https://pdfbookslib.com/discussions/user_avatar/pdfbookslib.com/sneakysteel/32/25_2.png) [@SneakySteel](https://pdfbookslib.com/discussions/u/SneakySteel)\ **Post date:** [November 5, 2026, 11:06am UTC](https://pdfbookslib.com/discussions/t/how-can-i-convert-small-size-pdf-files-for-emailing-quotes/90/5 "2026-11-05T11:06:44Z")
Had the same thing last month with sponsor one pagers that had too many embedded images. If your quotes are mostly text, check how they’re exported, sometimes a “print to PDF” option compresses way better than a direct export. Also check if images inside are way bigger than needed, scaling those down before export helps a lot without touching text sharpness. ---
**Author:** ![emily.7](https://pdfbookslib.com/discussions/user_avatar/pdfbookslib.com/emily.7/32/26_2.png) [@emily.7](https://pdfbookslib.com/discussions/u/emily.7)\ **Post date:** [November 6, 2026, 4:07pm UTC](https://pdfbookslib.com/discussions/t/how-can-i-convert-small-size-pdf-files-for-emailing-quotes/90/6 "2026-11-06T16:07:34Z")
@SneakySteel Agreed on print to PDF, my old laptop exports smaller that way too. Scaling images in Word before exporting handles most of it, not sure if it’s the same on Mac. ---
**Author:** ![code\_pal](https://pdfbookslib.com/discussions/user_avatar/pdfbookslib.com/code_pal/32/27_2.png) [@code\_pal](https://pdfbookslib.com/discussions/u/code_pal)\ **Post date:** [November 7, 2026, 10:36pm UTC](https://pdfbookslib.com/discussions/t/how-can-i-convert-small-size-pdf-files-for-emailing-quotes/90/7 "2026-11-07T22:36:46Z")
@emily.7 Yes, the same idea works on a Mac using the PDF export’s “Reduce File Size” filter in Preview, though it can be a little aggressive. I usually keep the original and test the compressed copy first so logos and small pricing text stay readable. ---
**Author:** ![evelyn2008](https://pdfbookslib.com/discussions/user_avatar/pdfbookslib.com/evelyn2008/32/34_2.png) [@evelyn2008](https://pdfbookslib.com/discussions/u/evelyn2008)\ **Post date:** [November 9, 2026, 5:21am UTC](https://pdfbookslib.com/discussions/t/how-can-i-convert-small-size-pdf-files-for-emailing-quotes/90/8 "2026-11-09T05:21:47Z")
For quote PDFs, I export at 150 dpi and keep everything as vector text where possible, then run the file through Acrobat’s PDF Optimizer. Downsampling photos is usually where the big savings are, while the text stays sharp. I also flatten unneeded layers and remove embedded thumbnails, which I learned the hard way after emailing a 12 MB one-page quote. ---
**Author:** ![wallabies](https://pdfbookslib.com/discussions/user_avatar/pdfbookslib.com/wallabies/32/35_2.png) [@wallabies](https://pdfbookslib.com/discussions/u/wallabies)\ **Post date:** [November 10, 2026, 11:51am UTC](https://pdfbookslib.com/discussions/t/how-can-i-convert-small-size-pdf-files-for-emailing-quotes/90/9 "2026-11-10T11:51:50Z")
The quickest fix is to use your PDF program’s “Reduce File Size” or “Compress PDF” option, choosing a preset rather than converting pages to images. If the document contains large images, lower their resolution to about 150 to 200 dpi, or 200 to 300 dpi for scans. Open the compressed copy and zoom in before emailing to make sure the smallest text remains crisp. ---
**Author:** ![user.871065](https://pdfbookslib.com/discussions/user_avatar/pdfbookslib.com/user.871065/32/30_2.png) [@user.871065](https://pdfbookslib.com/discussions/u/user.871065)\ **Post date:** [November 11, 2026, 5:51pm UTC](https://pdfbookslib.com/discussions/t/how-can-i-convert-small-size-pdf-files-for-emailing-quotes/90/10 "2026-11-11T17:51:48Z")
@emily.7 It’s the same on a Mac. I build quotes in Pages or Word, scale logos and any screenshots down before exporting, then in Preview use Export with the Reduce File Size filter. I keep the original and zoom in on the copy before sending to check the small pricing text.